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Domicile Policy for PWSA Employees

Policy

Except as explicitly provided in this Policy, all employees of the Pittsburgh Water and Sewer Authority (“PWSA”) must be domiciled in the City of Pittsburgh on the first day of their employment with the PWSA, and must remain continuously domiciled in the City of Pittsburgh throughout their employment with the PWSA.

This Policy reinforces the longstanding policy of the PWSA that requires that all PWSA employees be residents of the City of Pittsburgh.


Place of Domicile

Under Pennsylvania law, and for purposes of this policy, “domicile” is the place where an employee has his or her true, fixed, and permanent home and principal establishment, coupled with an intention of returning to that location whenever they are absent.


Individuals can have only one domicile at any given time. Except as provided in Section 6 of this Policy, during employment with the PWSA, and as a condition of employment with the PWSA, an employee’s domicile must be located within the City of Pittsburgh.

Prior to purchasing or renting a place of residence, applicants and employees may call the Human Resources Department at (412) 255-8800 x 2288 to verify that the property is located within the City of Pittsburgh.


Employee Verification and Statement of Domicile

Prior to and during employment with the PWSA, employees are required to provide truthful and accurate information regarding the employee’s domicile and legal residence. 

Prospective employees must submit, no later than the first day of employment, a completed Employee Verification and Statement of Domicile form and acceptable supporting documentation (as described below) to establish that they are domiciled in the City of Pittsburgh. 

Within 14 days of a change in address, employees must notify Human Resources using the Change of Address form. At the same time, employees must submit a completed Employee Verification and Statement of Domicile form and acceptable supporting documentation (as described below), to confirm that they remain domiciled in the City of Pittsburgh. 

Between January 1 and January 31 of each year, each employee must submit a completed Employee Verification and Statement of Domicile form and acceptable supporting documentation (as described below) to establish that they are domiciled in the City of Pittsburgh.

The Employee Verification and Statement of Domicile form must be submitted to the Human Resources Department.

Failure to submit a completed Employee Verification and Statement of Domicile form in accordance with this Policy or inaccurate statements contained in or with the Employee Verification and Statement of Domicile form may result in disciplinary action, up to and including the termination of employment.


Documentation of Domicile

To ensure compliance with this Policy, the PWSA requires that employees provide documentation that establishes that the employee is domiciled in the City of Pittsburgh.

Employees are required to submit copies of one of the following documents to establish domicile:

Current executed lease agreement, with the employee’s name set forth on the lease, along with a cancelled check for one month’s payment or the security deposit. If the lease is a month-to-month lease, the employee must confirm by providing a copy of the cancelled check every month throughout the course of the month to month lease with Human Resources each month that the lease has been maintained, or that a new domicile has been established.

  • Mortgage payment booklet, to include the employee’s name and property address.
  • Title to domicile property, to include the employee’s name and property address.
  • Letter signed by the property owner and notarized verifying you reside at that property.

Employees are required to submit copies of two (2) of the following documents to establish domicile:

  • Vehicle registration card
  • Vehicle insurance card
  • Monthly gas bill
  • Monthly electric bill
  •  Monthly telephone bill
  •  Monthly cable bill
  •  Monthly cell phone bill

*NOTE: A letter from the representative company confirming it is establishing service for the new resident is acceptable documentation.

In addition to the foregoing, the PWSA reserves the right to request additional or different documentation or proof of domicile at any time. The PWSA may, on occasion and in its discretion, request that a residency investigation be conducted.

An employee’s failure to provide the PWSA with sufficient evidence of domicile, including an employee’s failure to cooperate with the PWSA in its requests for additional information or authorizations, may result in termination of employment.


Enforcement of Policy

The Human Resources Department is responsible for implementing and enforcing this Policy.

An employee who is found not in compliance with the Domicile Policy will be provided a five-day unpaid suspension period to demonstrate compliance or come into compliance with the Policy. If the employee is unable to demonstrate compliance or come into compliance during this period, the employee’s employment will be terminated. Failure to comply with this Policy in all respects will result in disciplinary action, up to and including termination of employment.

 


Limited Exceptions to Policy

Under unique circumstances, an exception to this policy may be made for a maximum of 60 days provided written approval is received by the Chairperson of the PWSA Board of Directors.

In addition, certain key, non-bargaining unit management level positions of the PWSA may be designated by a majority of the Executive or Steering Committee of the PWSA Board of Directors as exempt from the requirement that the employee be domiciled in the City of Pittsburgh (the “Exempt Positions”). The Exempt Positions will be posted on the PWSA website, and may be modified by a majority of the Executive or Steering Committee of the PWSA Board of Directors from time to time. Candidates for or employees in the Exempt Positions must be domiciled within one of the following Pennsylvania counties: Allegheny, Armstrong, Beaver, Butler, Fayette, Greene, Lawrence, Indiana, Washington or Westmoreland. As a condition of employment, the employee for any Exempt Position must provide documentation in accordance with Sections 3 and 4 of this Policy, to show compliance with the requirement that the employee reside in one of the foregoing counties. Candidates or employees for Key Positions who are domiciled in the City of Pittsburgh will be given preference during the interview process over candidates or employees who are not domiciled in the City of Pittsburgh.

Except as explicitly provided in this Section 6, employees are subject to the remainder of the Domicile Policy, including Section 5 regarding enforcement.
 

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